When running a business that has employees it is important that certain pieces of information are kept on file. It is also important that these pieces of information are kept in a safe and secure format and that any physical documents that are no longer needed are destroyed safely. This could be by using a Confidential paper shredding Bristol company such as https://www.printwaste.co.uk/confidential-shredding/confidential-shredding-bristol. They will provide you with a way to collect these documents and will then remove these for you and destroy them in a safe way. This can then help you mitigate any potential for data being leaked and compromising your employees.
Some of the types of data that you might keep on your employees may include:
Contact details – this will include their own contact details as this is often used to verify their identity and their right to work in the UK. You may also hold contact details for their emergency contacts and next of kin on file in case of an accident or emergency.
Medical – in some cases you may hold medical information on your employees. This is often the case if they have a medical condition that needs to be known about in case of an issue at work. This might include diabetes or cancer.
Pay – you will need to hold bank details on file for your employees so you can ensure that they receive their pay correctly. You will also need their National Insurance Number.
