One of the most important aspects of a successful conference is the venue. A good venue should be central, accessible and comfortable.
Let’s look at eight things you should confirm before entering into a contract.
1-Access
Confirm step free access to the venue, toilets, and catering areas before booking to ensure your conference is open to all. A hotel conference venue like //tewkesburypark.co.uk/business is often ideal in terms of accessibility.
2-Transport
Are there sufficient parking spaces for all your delegates?
Additionally, check out what the public transport offer is like nearby so that people can arrive on time.
3-Capacity
A venue must be able to hold enough people for your conference.
Likewise, is there a minimum number? It’s worth checking since you may otherwise end up paying for the spaces anyway if you just have a small number of guests.
4-AV Equipment
Check out whether the venue offers AV equipment and if it’s set up on the day, for delivering presentations, speeches or showcasing products.
5-Wifi
In this digital era, it’s well worth checking if the venue has sufficient bandwidth for all delegates to go online.
6-Catering
Ensure your venue can meet various dietary requirements, e.g., gluten-free options.
7-Breakout Rooms
If you’re planning breakout discussions or simultaneous workshops, breakout rooms are essential.
8-Sound
Lastly, ascertain the venue’s acoustic quality: this can make all the difference to the sound quality during presentations.
